How a CAS firm automates e-commerce settlement reconciliation
30+ hours saved per client per month by automating multi-channel payout matching.
Business Outcome
Reconcile multi-channel payouts without manual spreadsheet cleanup.
E-commerce clients generate deposits that bundle sales, refunds, fees, and chargebacks across multiple channels. Reconciling these settlements manually requires constant spreadsheet cleanup and detective work inside clearing accounts.
We deployed an agent workflow that pulls settlement data from commerce channels, matches it to bank deposits, and stages clean journal entries. The firm saved 30+ hours per client per month while improving accuracy and reducing close stress.
Manual Friction
Marketplace payouts are messy, multi-line, and time-consuming.
Before automation, staff downloaded settlement reports, mapped them into spreadsheets, and manually reconciled each payout to the bank deposit. Fees and refunds required separate lines, and timing mismatches created clearing account drift.
Each additional sales channel multiplied the workload and increased error risk during close.
Manual settlement cleanup per client, per month.
Each platform adds its own reports and fee structures.
Deposits split across sales, refunds, fees, and chargebacks.
Autonomous Agent Solution
Automated settlement matching and ledger posting.
We deployed an agent that pulls settlement data from commerce channels, normalizes the fee and refund breakdown, and matches each payout to the corresponding bank deposit.
It produces clean journal entries that clear out intermediary accounts and stages them directly inside the accounting platform for review, keeping the ledger current without spreadsheet work.
Settlement reports pulled from commerce platforms.
Payouts matched to bank deposits and cleared.
Journal entries staged for one-click approval.
Capacity Reclaimed
Staff review exceptions instead of building spreadsheets.
Instead of spending hours reconciling each payout manually, staff review staged entries and resolve true anomalies. Close becomes faster and more predictable, even as sales channels expand.
Saved per client per month.
Time protected for high-value client work.
Hours spent rebuilding settlement spreadsheets.
Automate settlement reconciliation for e-commerce clients
In a free 30-minute session, we’ll map your payout reconciliation workflow and show how agents can match multi-channel settlements to bank deposits and stage clean journals automatically.